Terms of Use
Last updated: June 15, 2026
1. Acceptance
By using Populate.ai you agree to these terms. If you do not agree, please do not use the service.
2. What Populate.ai does
Populate.ai converts bills, receipts, invoices, photographs, and dictated audio into structured data. You can use it anonymously (processed without server-side storage) or sign in to save your documents to your account. Extracted data is intended to assist you — it is not a substitute for professional accounting, legal, or tax advice.
3. Your responsibilities
- You will only upload documents you have the right to process.
- You will not use Populate.ai to break the law or infringe on others' rights.
- You will review the extracted data before relying on it for decisions, filings, or transactions.
4. Accounts
If you create an account, you are responsible for keeping your login credentials secure and for activity under your account. You must provide an accurate email address. You may delete your account at any time.
5. Your content
You retain ownership of documents you upload and the data extracted from them. For signed-in users, you grant Populate.ai the limited permission needed to store, process, and display your documents back to you as part of providing the service. We do not sell your content or use it to train AI models.
6. Account termination
We may suspend or terminate accounts that violate these terms or are used abusively. You may delete your account and associated data at any time from account settings. On deletion, your stored documents and personal data are permanently removed from our systems.
7. Data deletion
Deletion of documents or your account is permanent and cannot be undone. Please export anything you wish to keep before deleting.
8. No warranty
Populate.ai is provided on an "as is" basis. While we work hard on accuracy, AI models can and do make mistakes. We make no warranties of fitness for a particular purpose, and we are not liable for losses arising from your use of the extracted data.
9. Fair use
To keep the service free and abuse-free we apply per-IP rate limits and reasonable size caps on uploads. We may adjust these limits without notice.
10. Intellectual property
The Populate.ai name, logo, and software are owned by Populate.ai. You own the documents you upload and the extracted data they produce.
11. Changes
We may update these terms from time to time. Continued use of Populate.ai after a change constitutes acceptance of the updated terms.